Click to Home
Account
RSSEmail
Go To Search
Help Center

Graphic Links
The City of Granite Shoals
2221 N. Phillips Ranch Road
Granite Shoals, TX 78654
Ph: 830-598-2424
City Secretary
Blooming Bluebonnets

The city secretary is an officer of the city, appointed by City Council. The position of city secretary is a statutory position required by state law and the Charter of the City of Granite Shoals.

In addition to the statutory duties of the position, the City Secretary serves as the elections administrator, website updater, Human Resources Manager and public information officer.

Single Firewheel flower

City Records / Open Records Requests

The city secretary serves as official custodian of all city records, i.e. ordinances, resolutions, deeds, agreements, bid contracts, minutes of meetings of the city council, boards, commissions and committees, Code of Ordinances, the City Charter and a vast array of other historical and regulatory information.   If you would like to make an Open Records Request please print out this Open Records Request Form, complete it and return it to the City Secretary.  With any questions about Open Records, call Elaine Simpson at 830-598-2424 x 303.

Meeting Agendas & Packets
The City Secretary’s Office is responsible for the posting, preparation, and dissemination of City Council, board, commission and committee meeting agendas and packets. The city secretary must attend all Council and Committee meetings and keep accurate minutes of the proceedings, engrossing, and enrolling all laws, ordinances, and resolutions of the City Council.

Boards, Commissions and Committees 
The City Secretary provides administrative support to the City's numerous boards, commissions, and committees,   If you would like in depth information about our City Boards, Commissions and Committees, click here.  

Other duties 
The city secretary does some special event planning, acts as photographer for the city website (flower pictures on this page are photo credit Elaine Simpson), (occasionally) writes grant applications, maintains the city seal and attests all city documents.  She is responsible for administering oaths of office, receiving most bids and attending most bid openings. 
Please follow the city on Facebook and on NextDoor.  


  
Elaine Simpson
 
Ms. Simpson is a Notary Public and is happy to notarize documents for the citizens of Granite Shoals.  Please call her office before you come, to make sure she is in.   



Professor William Bennett Munro, eminent political scientist, wrote: "No other office in municipal service has so many contacts and contracts as the City Secretary. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together" (1934).


Biographical information about Elaine Simpson.  Article from the Highlander News February 2016.   

City Secretary position/ City Clerk position 'in a nutshell': “Functioning much like the Secretary of State, the City Secretary/Municipal Clerk is the local official who maintains the integrity of the election process, ensures transparency and access to City records, facilitates the City’s legislative process, and is the recorder of local government history.  The City Secretary acts as the compliance officer for federal, state, and local statutes, including the Open Meetings Act and the Public Information Act, and serves as the filing authority for campaign finance reports and financial disclosure statements.”

 
Helpful links about the position of City Secretary/Municipal Clerk:  
The Texas City Secretaries Association and Certification Program at UNT in Denton 
The International Institute for Municipal Clerks (IIMC) In Rancho Cucamonga, CA 


Elaine Simpson, TRMC / MMC 
City Secretary & Human Resources Manager
 
Email

2221 N. Phillips Ranch Rd.
Granite Shoals, TX 78654

Ph: 830-598-2424 x 303